How writing a Report in English should be done.
Checklist
The goal of writing a report is to offer as accurately as possible the full sense of the original book or research, but in a more
condensed form. When writing a report remember that it should be accurate, objective, concise and clear.
You must remember the following:
- 4 paragraphs minimum (1 introduction, 2 body paragraphs and 1 conclusion)
- Each paragraph must have a heading (explaining what it is about)
- You must address the report to someone
- You must have a heading for the report: a subject (a title that clearly describes what the report is about)
- Adding a date to the report is not mandatory
- You must use formal language (so no contracted forms or slang)
Useful Expressions to use when writing a report in English
SECTION | EXAMPLE | MORE USEFUL PHRASES |
Heading of the report | A report on…. | An analysis of… A comparison of… and… An investigation into…. Subject: |
The date | Submitted on the… | dd/mm/yyyy |
Acknowledgements | I would like to thank my supervisor, Mr….. for the support he has given me in the writing of this report. | I would like to thank my teachers for their encouragement and guidance. My deepest thanks go to…. for his/her support and advice… to: |
Introductory paragraph with heading (PARAGRAPH 1) | Introduction: This report has been written because… This report examines… The objectives of this report are to… | Background, Objectives & Scope: This study was to… As requested I have…. This involved looking at/ analysing… My findings are outlined / presented below |
Findings (PARAGRAPH 2) | The method / procedure used was…. i.e. the statistics were analysed… The significance of the results was…. | The major finding of the investigation was that… In addition… A consequence of…. was… |
Findings (PARAGRAPH 3) | In general, the findings indicated that… The main findings were that… It was concluded that… | The area of investigation has been commented on by (list of specialists)… |
Conclusion and Suggestions (PARAGRAPH 4) | The main conclusion that can be drawn is that… | In the light of this, it is recommended that… (recommend a change for example) I would like to suggest… I therefore recommend… You may wish to consider… |
Template
To: ………………………………………………………..
From: ……………………………………………………
Subject: A report on: ……………………………………………….
Date: ……………/…………………/……………………..
Introduction: The objectives of this report are to ……………………………………………………..
…………………………………………………….……………………………………………………………………………………..
(Subject of paragraph 1) Title: …………………………………………………….
Paragraph 1: (findings and methodology) The method / procedure used was …..
…………………………………………………….…………………………………………………….…………………………………
(Subject of paragraph 2) Title: …………………………………………………….
(Paragraph 2): (findings and methodology)
The main findings were that ……………………………………………………………………………………….…
…………………………………………………….…………………………………………………….…………………………………
Conclusion or recommendation(s): The main conclusion that can be drawn is that ……………………………………………………….…………………………………………………………………………………….
I therefore recommend ……………………………………………………………………………………………………
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